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Project Sponsor Workshop

The course teaches sponsors to coach their project managers, and helps them be proactive in identifying risks and issues. Finally, this course provides tips on how to get what every sponsor ultimately needs: accurate project status reporting to find out what is really happening on projects.

Duration: Classroom - 1/2 Day
Why Take This Course:

Sponsorship is crucial to project success. With strong sponsorship, large, risky projects can succeed. Without sponsorship, or with ineffective sponsorship, even small projects flounder.

This interactive workshop quickly gets at the heart of effective sponsorship. It is packed with tips and tools for becoming an engaged sponsor who provides maximum support to the project manager, without wasting time. It teaches sponsors to coach their project managers, and helps them be proactive in identifying risks and issues. Finally, this course provides tips on how to get what every sponsor ultimately needs: accurate project status reporting to find out what is really happening on projects.

Learn How To:

The course will help you practically learn on the following areas:

  • Discuss the components of a Project Charter and understand why creating a Charter is the responsibility of the sponsor
  • Understand the importance of tying all projects to the organization’s strategic direction and business objectives
  • Define roles and responsibilities of each key project stakeholder, including the sponsor and project manager
  • Know what to look for in a Scope Statement, and recognize when to ask for more information before approving it
  • Move beyond the Scope Statement to ensure that the project is well-planned, that risks are being managed, and that after the planning process, projects remain on track
  • Coach project managers, so that when project issues arise, projects don’t stall
 Contents:

Sponsor Essentials

  • Question exercise: what do you want to know?
  • Creating the Project Charter
  • Roles and responsibilities of key project stakeholders
  • What do sponsors need to approve?
  • Discussion: when do sponsors need to get involved?

How to recognize good project plans

  • Discussion and content on what’s a “good” Scope Statement
  • Exercise: Would you approve these Scope Statements?
  • Going beyond the Scope Statement—the importance of Work Breakdown Structures
  • Being proactive on project risks: questions to ask to minimize risks
  • Planning communications to keep the project rolling
  • Exercise: how would you approve these project plans? (work breakdown structures, risk plans, communications plans)

Executing and controlling projects

  • Role play scenario: the stalled project
  • From planning to getting results: how sponsors can help during project execution
  • Keeping projects on track; what the sponsor needs to know and do
  • Discussion: what information do you want?
  • To meet or not to meet
  • Role-play: How would you get the stalled project back on track?

Sponsor as coach

  • Discussion: what does project support mean?
  • How to effectively use positional and personal power
  • How to determine which tools are best for which projects
  • Exercise
Format: To help assimilate the tools and techniques learned, there is a mixture of various kinds of exercises throughout the course. A lively role play and case study help reinforce concepts learned. Be prepared for a high level of participation. Each participant will receive a comprehensive student guide complete with examples and workshop solutions.
Who Should Attend: This course is intended for project sponsors, but would also be helpful for executives, line managers, and key business customers.
Prerequisites: None.
Knowledge Area:

BABOK®

PMBOK®

Requirements Planning & Monitoring
Elicitation
Requirements Management and Communication
Enterprise Analysis

Project Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resource Management
Project Communications Management
Project Risk Management
Project Procurement Management
Project Stakeholder Management

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